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Feedback on UK mail handling services


by @sarab | 4yr  | 5 comments

Hi everyone,

Iโ€™m thinking of changing my current setup for mail/post receiving and scanning (at the moment I have some friends doing it for me), and I was wondering if anyone has any specific feedback/advice regarding UK companies. Iโ€™m currently looking at UKPostBox.

Any personal insight would be greatly appreciated!

Sara

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@sarab | 4yr

thanks everybody!

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@orca | 4yr

I know 5 or 6 clients who use them they are 100% professional and I have never heard anything bad so far. Based on the fact the clients I know are all in very diverse fields (one imports fabric, another sells images, another is in publishing and two more sell jewellery) with vastly differing volumes of mail and needs I could say without doubt they are a safe bet but if it works for all these it would work for anyone.

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@val | 4yr

Hi Sara,
Iโ€™ve been using UKPostBox for a couple of years.

It works well, I never had serious issues.
But it turned out to be much more expensive than I thought.
Mainly because my stupid bank keeps sending me documents, and I have the pay-as-you-go contract, so I pay a bit more than ยฃ1 for each of those mails (I pay a bit just to receive them, and then another bit more to ask them to open them and scan them).

The only thing missing form their service is that they donโ€™t offer collection of parcels in person.

A friend of mine wanted to send me a massive book. I was travelling in London at the time, but I couldnโ€™t ask him to ship it to my UKPostBox address, because I wouldnโ€™t be able to collect it.

If I have to collect something physical I have to ask them to re-ship it to another address. I usually use my parents home in Italy for that. But as you can imagine, it gets complicatedโ€ฆ

You should also be aware of a couple of gotchas with UK digital mail services.

1 ) Itโ€™s tricky to set them up the first time, if you are not resident at the moment.

Youโ€™ll be asked, if I remember correctly, of TWO proofs of address of a place your are supposed to be living. This is to comply with some security regulation.

I think there may be some tricky workarounds for that, but not easy.

  1. Even if the virtual address looks like a real one, you wonโ€™t be able to use it for every service

I had no issues with using that address for my bank account, but I did have issues with HMRC. I tried to open VAT using that address as my main address, and my request was rejected. This is because all of these digital mailing services, to be legal, have to register with the government, which in turn is able to know if an address is real or not. And for some services, like registering for VAT, you need a real address.

Thatโ€™s it.
Good luck

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@sarab | 4yr

Ciao Val, and thank you!

Itโ€™s for the reason you mention that I was thinking of getting the monthly rate instead of pay as you goโ€ฆ always lots of junk!

I also donโ€™t need to use their address, I am resident and donโ€™t want to change my address so I would redirect to them via royal mail.

How do you then get hold of your mail physically? Do you collect it/send it every so often? Or do you just destroy it?

BTW for parcel deliveries, i found very useful the service you can use at Asda or similar supermarket of the delivery lockersโ€ฆ (also works for returns for Amazon etc).

Thanks

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@val | 4yr

Hey there :slight_smile:

I almost never get it physically, except for few exception, and then I forward them.
Thanks for tip about parcel deliveries! Yup I ended up using a similar service, Doddle.

Bye

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How to get a UK residence address without renting/buying?


by @pavel_maximov | 2mo 1 month ago | 17 comments

Background:
Iโ€™m an EU national IT specialist, recently decided to become a digital nomad. I just left my permanent job in Germany and opened a UK based LTD (for a better taxation) to start a new career as remote working IT contractor. I also want to become a UK resident and pay personal income tax there BUT I donโ€™t want to rent/buy a place because I have no interest in physically living in the UK, as a nomad I will be traveling abroad 100% of the time.

So I just need a UK address where Iโ€™m registered as a resident and could receive mail, but I would never actually be there. I could rent a place and keep it empty but that would be a total waste of money.

Question:
How do I find somebody who could give me an official residence at his/her address and keep my name on the door? Iโ€™m ok with paying a reasonable monthly fee for this โ€œserviceโ€ (but not as high as a rent), and give assurance in whatever form that I will never pretend to physically live there. I have no close friends in the UK to ask for this favor, and trying to propose this to a random landlord would be just weird since they are not familiar with the needs of a digital nomad.

Maybe you guys can suggest me somebody who understand the situation and want to make some extra cash every month to pay the bills? Iโ€™m ready to meet in person, provide full proof of identity or any other document, and to make a written agreement that gives the landlord the freedom to cancel this โ€œsituationโ€ at any time.

Note:
This is NOT for tax evasion, itโ€™s the opposite! I WANT to pay full tax as UK resident, I just donโ€™t want to waste money on a rent which I will literally never use.

I would be very grateful for any advice!

Pavel

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Best place to set up a company selling digital services?


by @pras_k | 12mo 11 months ago | 10 comments

Whatโ€™s the best place?
For residency Iโ€™m looking at Portugal and they have the NHR (non habitual resident) program which would exempt dividends from foreign income.
So all Iโ€™m really looking for is the best place to actually start the company.
Biggest factors are of course low taxes and ease of setting up the company plus a business bank account that enables me to receive payments through Stripe.

What I found so far:
Hong Kong
Corporate tax rate of 16.5% (8.25% for the first HK$2 million)
โŠ•/โŠ– offshore income from outside HK is exempt from taxation but itโ€™s not clear whether this can be done in the first year and prorated or if itโ€™s only through filing the offshore exemption claim. This might take two years and requires not income from HK at all. More info on that would be great
โŠ– seems very difficult to get a business bank account
โŠ– necessary services and fees are roughly around โ‚ฌ2000 / year
โŠ– accounting requirements seem to be very strict
โŠ• Doesnโ€™t require local partner
โŠ• Agencies available that seem to handle most of the work

Singapore
Corporate tax rate of 17% (0% on the first S$100k, 8.5% up to S$300k)
โŠ– requires a local director. What are the implications of this?

Malta
Corporate tax rate of 35%
There is the โ€œfull imputation systemโ€ but I donโ€™t really understand it.
"In most cases, the tax refund to the shareholder is 6/7 of the tax paid by the company on profits distributed as dividends. The tax refund rate may be different in the following cases: " This would result in an effective corporate tax of around 5%.
โŠ– European customers would have to pay VAT and Iโ€™d have to deal with that

Cyprus
Corporate tax rate of 12.5% and there seem to be ways to lower this
โŠ– European customers would have to pay VAT and Iโ€™d have to deal with that
โŠ– requires staying in Cyprus for 2 months / year

I find it surprising how much research this requires and how much โ€œit dependsโ€ information is out there when Iโ€™d assume that there are probably thousands of digital nomads who probably have very similar requirements.

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Recommendations for UK/Scotland accountants that understand remote businesses?


by @eduardoyi | 1yr 1 year ago | 1 comment

Looking for recommendations for reliable accountants who understand how remote businesses with off-shore freelancers and clients work. Thanks!

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How do I ensure that getting refused entry to the UK won't keep me from getting an Australian 462 (work and holiday) visa?


in Australia by @allisonkirschbaum | 1yr 1 year ago | 0 comments

On New Yearโ€™s Day this year, I was refused entry to the UK due to not having proof of funds, an outward-bound plane ticket (I was road-tripping out with a friend via car) and not being able to prove that I had indeed canceled the lease on the apartment I had leased during a prior recent trip.

I havenโ€™t had any entry issues to any of the several countries Iโ€™ve visited after, but now Iโ€™m applying for a 462 visa (work and holiday) visa in Australia, and since Australia and the UK share an immigration info system, I want to make sure getting refused entry wonโ€™t keep me from getting a visa. None of the issues that cropped up in the UK (the proof of funds, the plane ticket, and the apartment) will be an issue in Australia, as Iโ€™ve never traveled there before, donโ€™t know anyone and will have proof of more than sufficient funds for the trip and an outbound plane ticket.

Anybody have any suggestions on how to make the approval process go as smoothly as possible?

Many thanks in advance! :smiley:

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How do you receive physical mail as a digital nomad?

 

by @danielgenser | 2yr 2 years ago | 81 comments

Does anyone have recommendations to handle physical mail? In the USA, Iโ€™ve noticed various services over the years where you get a physical address that you can change your address to, they receive your mail, scan stuff and send you PDFโ€™s.

Has anyone used these types of services? Impressions?

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Is anybody a Digital Nomad in the UK and not a resident?


by @creative_nomad_ | 2yr 2 years ago | 6 comments

The situation is that my BF is a UK citizen and I am not. We are traveling around SEA and planning to stop in the UK for 6 months to rekindle funds. Granted, the UK is not the cheapest place to rekindle funds, however, he can work and get a good job there.

I have already done my working visa in the UK so I canโ€™t legally work there again. Iโ€™m a graphic designer and web designer and have decided that I will try and get freelance work to support myself whilst Iโ€™m over there.

My question is more related to tax and visas. I am an Australia citizen so I can get a 3 month tourist visa. Iโ€™m just a little worried about how strict they are over there on visas and questioning finance etc

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Where to pay taxes if self employed non-resident of the UK, travelling Europe?


by @jadi4nd | 3yr 2 years ago | 5 comments

Hi, I know there are a few posts around this topic but none of them quite answer my questions.

I am British and currently a resident in the UK.
Next year I am going to become a non-resident and spend over a year traveling mostly around Europe, moving every few weeks never staying anywhere longer than a month. (My first venture into becoming a digital nomad!)

I am remote, self employed, software developer working mostly for one client based in the UK.

Where am I liable to pay taxes?
From what I have read I will not be liable to pay taxes in UK, can anyone confirm this?
If not the UK then where if I am moving every few weeks?
If possible I want to avoid starting a company as this seems unnecessarily complicated for my work setup.

Thank you in advance for any help :slight_smile:

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Has anyone worked from Sihanoukville, Cambodia?


in Sihanoukville, Cambodia by @keybrownhill | 3yr 2 years ago | 6 comments

Hey everyone,

Has anyone visited Sihanoukville recently? I would like to visit and give it a try for working but I am a little unsure about the following:

  • Internet reliability (power cuts and speed)
  • 4G connection as backup
  • specific areas to live

In anyone can offer any info, suggestions on specific areas or recommended accommodation that would be great. I visited around 8 years ago so I am assuming the place has changed quite a bit since then.

Thanks!

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Best EU banks for Ukrainians?


by @anatoliykmetyuk | 3yr 2 years ago | 1 comment

Hi everyone!

I have recently opened a company in Estonia, and now looking for a bank to open a private account to receive salary to. Thing is, I am a Ukrainian citizen, and the fees are huge when making payments from my Estonian company bank account to the Ukrainian private account. For EU transfers, there are no fees. Also I do not feel my money are safe in Ukraine.

So currently I am looking for a bank in EU to open a private account with.

My priority is to have the costs associated with the account as low as possible. E.g. Iโ€™m fine with paying โ‚ฌ200-300 to open the account, but it is a no-go for me if they require a monthly maintenance fee of โ‚ฌ20-30. Which many of them do for foreigners. Also if they need an initial deposit or minimal remainder on the account of โ‚ฌ1000+, this would be a strain for me. Another priority of course is nomad-friendliness: if I decide to withdraw the money outside the EU in a non-EU currency, I should not pay more than 5% in fees. And internet banking and customer support is also of importance, as I believe frequent visits to the bankโ€™s country would be inconvenient for me as a non-resident.

So far I have looked at Swedbank, Rietumu and BlueOrange, all from Latvia. So far I had a great experience with Estonian corporate banking, so another Baltic country seemed like a good option to me. However, all of these banks have high maintenance fees for non-EU residents, from โ‚ฌ20 to โ‚ฌ50 per month. Also OrangeBlue has a minimal balance requirement of โ‚ฌ1000.

All in all, I am very unexperienced in the matter of banking and am a bit in a loss. Can anybody kindly advise me on the โ€œbig pictureโ€ of banking in EU from the non-EU clientโ€™s perspective?

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Mail forwarding service based in Wyoming?


by @hollymona | 3yr 2 years ago | 4 comments

Hello, Iโ€™m a nomad based in Asia, but recently incorporated in Wyoming. Does anyone use a mail forwarding service with a Wyoming street address that you would recommend?

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How do you manage receiving mail without a permanent address in the Philippines?


in Philippines by @kaizenpreneur | 3yr 2 years ago | 3 comments

Hello all,

I have a mail management service in the UK which all my mail gets sent to. This works fine 90% of the time and most can be dealt with digitally.

The other 10%, I need the mail sent on to me, which they do offer as a service. However, where I struggle is giving them an address to send it to in the Philippines, namely Manila.

Iโ€™ve used DHL for really important stuff, like bank cards, but it would be nice to have an address where I can forward certain mail. Anyone been able to set something up like this in the Philippines? Would a virtual office allow me to receive mail?

Thanks in advance

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What items/services etc did you wish you had the first time you set off to travel?


by @theunisk | 3yr 3 years ago | 3 comments

A friend of mine is setting off on her first long solo trip, starting in Brazil. She will initially be backpacking but may turn to working on the road at some point.

Iโ€™d like to get her a nice gift for the trip and though I have a few ideas, I thought Iโ€™d come here for some further inspiration. What have you found yourself missing on the road, or what item or service has made your travels better/more comfortable/enjoyable ?
An example from my experience: a way to organise laundry, eg packing cubes or dry bags.

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In which cities thereโ€™re meal delivery services that provide customers with weekly pre-proportioned meals with recipes?


by @denis.peskov | 4yr 3 years ago | 3 comments

Think American Blue Apron, or Moscow-based Elementaree for that matter. Iโ€™m not a big fan of food-shopping or market-haggling, you know. Yet Iโ€™m OK with cooking myself :slight_smile: Such services would definitely make a stay easier.

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Can you get an NIE number while working in Spain for a UK company?


in Spain by @sabolmm | 4yr 3 years ago | 1 comment

Has anyone stayed in Barcelona longer than 3 months as a nomad?

I realise UK citizens have to apply for a NIE number if they are staying longer than 3 months in Spain. But can you actually get an NIE number while working in Spain for a UK company?

My company is registered in the UK so I will be remote working from Spain, donโ€™t want to setup as a freelancer or sold trader in Spain as it will only be a temporary pit stop for 3-6 months.

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How do Ukrainians receive USD?


by @nealbozeman | 4yr 3 years ago | 7 comments

Iโ€™m finding it harder and harder to work with my friend from the Ukraine, to transfer money from the US, in USD to USD (he has an account that allows dollars).

  • I used to work with Western Union, which was a hefty fee around $60. They closed the account years ago on concerns I was operating a business (I am)
  • I opened an HSBC account to be able to wire internationally, with a $45 per wire fee, but they have stopped allowing transfers
  • Ria Money Transfer was great, but they stopped this week doing deposits in to UA

Arrgh! If a Ukrainian is on a freelancing site like UpWork, how do they get money from their accounts, especially US clients? It must be incredibly expensive by now?

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3 Months in Australia as UK Ltd Company


in Australia by @keiththetraveller | 4yr 3 years ago | 3 comments

Hi Guys,

A quick question as my accountant as queried something with me.

I have a UK limited company and Iโ€™m visiting Australia for 3 months to visit friends, plus enjoy a little sunshine. I was looking at hiring a desk for a month or so while there and was wondering if this would affect my visa and wether Iโ€™d need to declare my earnings while there?

As Iโ€™ll still be working for my own UK company with no money coming from Australian sources and I wonโ€™t be selling goods or services to Australian companies I would have thought that the normal holiday visa would be fine. Iโ€™d also assume I wouldnโ€™t have to declare anything with the Australian tax authorities as it would be similar to a UK citizen being paid theyโ€™re holiday pay while in the country.

If anyone has any experience with this then it would be appreciated.

Thanks,

Keith

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Android Pay for non US/UK/Singapore citizens


in Singapore by @flaki | 4yr 3 years ago | 2 comments

Hi! Has anyone wondered how to get Android Pay working on their device as a non US/UK/Singaporean citizen? Apparently those are the countries supported by Android Pay currently (as in, supported Cards of banks situated in those countries, to be precise).

I was thinking to open a UK bank account just for this purpose, but that requires proof of residency and opening a Singaporean account has became significantly harder, either in later years. Any tips? Iโ€™m an EU citizen btw.

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Any experiencie airmailing your stuff to yourself when moving from one place to another?


by @chelocoach | 4yr 3 years ago | 5 comments

Hi there!

Iโ€™m going Nomad in about 3 months. Mainly Iโ€™ll stay in some places for at least 1 month, but Iโ€™m planning some backpacking trips in between movings. So Iโ€™m planning to travel carry-on only on this trips. But I also would like to carry with me some non-indispensable stuff that helps me to keep up with my lifestyle and work on the places where Iโ€™ll stay for a longer period. For example a blender, coffee and an Aeropress to prepare my bulleproof coffee. Also my guitar, some camera gear, a good quality screen to work, etcโ€ฆ

Except for the guitar, everything fits into a medium size luggage.

I know I can check in this stuff when moving. But if Iโ€™m going to backpack I donโ€™t want to carry this stuff around.

  • Is airmailing this stuff to myself a good option?
  • Any experience on this?

Iโ€™m a newby on this lifestyle so any advice is welcome :slight_smile: . Many thanks!

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Permanent virtual Legal Domicile for mail forwarding and tax declaration


by @youarehere | 4yr 3 years ago | 1 comment

I am looking for a best virtual Domicle to declare as permanent legal USA address and Legal Domicle where I can receive Virtual mail and have it mailed to my current geography. Please inform if you have recommendations or experience. Thanks!

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Do you have banking & tax advice for UK citizens?


by @figoshow | 4yr 3 years ago | 2 comments

Hello, Iโ€™m sure this has been asked before but I
couldnโ€™t find anything, I am from the UK I am trying to find the best way to do banking and finance whilst being a DN. primarily where i should FILE taxes, Iโ€™ve found a lot of threads about paying tax but not about filing. for example i am considering getting a German bank account. I wonโ€™t be living in Germany at all. do i need to file taxes there since I have a bank account there.

Admin edit: subject did not fall within forum guidelines

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