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What's better for remote work? Google Apps or Office 365?


by @meanderingwoods 9yr  | 7 comments

Right now Iโ€™m on a Google Apps for Business account for my organization. Itโ€™s the free one from several years ago thatโ€™s grandfathered into free, but has some account restrictions. Iโ€™m about at the point of outgrowing it and am considering either full Google for Work or Office365. Iโ€™ve been over pros and cons and both seem very good at a similar price. So Iโ€™m wondering what experience others have had. Specifically around:

  • Storage and backup, with versioning.
  • Granular file access control and logging.
  • Migration pathway. (Anyone who does IT with experience migrating from G to MS contact me offlist for a potential project.)
  • Considerations for storing client-sensitive information there at some point.
  • Other differentiators or considerations commonly missed.
  • Other services to consider that are similar (email, storage, document collaboration, security, reliability, near-zero IT support requirement)
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@gnefkow 9yr

Another factor is the type of business youโ€™re in. I HATE the Microsoft ecosystem, I find it both overpriced and confusing. That said, if you do a lot of work with other businesses (particularly larger companies that may be either partners or clients) they probably run the Windows office system, so being compatible with them is necessary.

An example is powerpoint. Building presentations in powerpoint is like drawing with crayons, but when I worked for a design consultancy all of our clients could only consume powerpoint presentations, so we just had to suffer through it.

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@eee 9yr

Wow, sounds like an absolute mess. Itโ€™s too bad and rather odd because the consumer version of OneDrive is superb. Iโ€™m still using GDrive for some of my work so perhaps I will buy more storage for that instead of getting my files eaten by ODfB.

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@eee 9yr

This is a question I had a couple of weeks ago and though Iโ€™ve since decided on Office 365, I still have a bunch of unanswered questions because Office 365 isโ€ฆ complex. Iโ€™ll answer what I can.

Storage and backup, with versioning.
There are two different versions of OneDrive โ€“ the consumer version called simply โ€œOneDriveโ€ and the business version called โ€œOneDrive for Business.โ€ This is important because they are in fact completely different technologies/backend. ODfB is re-branded Sharepoint and Exchange and in fact worse than the consumer version in a number of ways, but more powerful in other ways. You need to be aware that there is a difference between the two when researching OneDrive.

While I havenโ€™t used it much myself yet, ODfB supposedly has sync problems โ€“ some files wonโ€™t upload or sync, or will be lost or corrupted. It also doesnโ€™t allow the granular offline/online sync options of the consumer versions: You can only set a top folder as offline or offline, not files or folders within that folder.

The ODfB client for Mac also may not be the great, though they recently released a new version. The Android/iOS version is the same for OD and ODfB and works well.

Granular file access control and logging
Though I havenโ€™t explored this much, I believe this is the enterprise standard and as good as it gets, though with a complex and sometimes confusing interface. You can set access down to the single file level, and also share with people outside your organization.

Considerations for storing client-sensitive information there at some point.
I believe that you can switch from the cloud-based version to a self-hosted version of OneDrive if necessary.

Other services to consider that are similar (email, storage, document collaboration, security, reliability, near-zero IT support requirement)
For a self-hosted solution, thereโ€™s OwnCloud.

Itโ€™s still speculation at this point, but I believe that Office and Outlook will become really superb this year, as Microsoft launches the Windows 10 and Universal Apps, and the new email and calendar apps (Accompli/Outlook and Sunrise.) Microsoft has been getting a lot better the past year and Iโ€™m now trying to rid myself of everything Google, and have a Surface Pro and a Lumia phone.

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Thanks for the input, Erik. I checked and thereโ€™s only a beta ODfB Sync for Mac. No ETA for a supported version, from what I can tell. Good to know that itโ€™s using Sharepoint as a backend rather than the actual OneDrive system. I checked the site and it said ODfB has granular access control and logging in the roadmap, butโ€ฆno ETA.

http://www.microsoft.com/en-us/download/details.aspx?id=45519

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@eee 9yr

Yeah, I think Office 365 for Business will be the best choice in the long run. Hopefully Microsoft can get the Sharepoint kinks worked out this year, and build a rich ecosystem for Office, Outlook and Spartan, to best Google.

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Hereโ€™s some feedback I received from someone else I asked the question to. Sounds like OneDrive for Business is an absolute failure right now.

I canโ€™t speak to Google apps as I havenโ€™t used them but we have been migrating to Office365 so I can address some of its limitations which may or may not be a problem depending on your use case.

Here are a few of the issues we have discovered so far.

  1. Office365 will not let you store just any file type.

https://support.office.com/en-us/article/Types-of-files-that-cannot-be-added-to-a-list-or-library-30be234d-e551-4c2a-8de8-f8546ffbf5b3?ui=en-US&rs=en-US&ad=US

http://preview.tinyurl.com/p3vjcdf

  1. Office365 modifies files as it syncs. You can test this using checksums.

http://community.office365.com/en-us/f/172/t/235036.aspx

http://preview.tinyurl.com/k7cyqtn

  1. Backup and restore may not work the way you expect.

โ€œMicrosoft backs up SharePoint every 12 hours, but those backups live for only 14 days.โ€

โ€œyou canโ€™t restore individual items. You can only restore an entire site collection.โ€

โ€œYou also canโ€™t restore a site collection to another locationโ€

http://redmondmag.com/Articles/2013/05/01/Read-Beyond-the-Fine-Print.aspx

http://preview.tinyurl.com/oz3jyot

  1. If you use the Office365 web mail interface you will find it is a step backwards in features compared to OWA on a current version of Exchange. You can solve this by using an Outlook thick client but this leaves Mac and Linux with a less than robust interface than what they might be used to.
  1. Support for Linux and Mac clients is incomplete and is more like beta software.
  1. If you have employees that share files with others the files will disappear when the employee leaves the company. You have to be careful when setting up shared resources that they are not tied to an individual.
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Also, Google Apps Unlimited allows some very granular auditing of file access it looks like.
https://support.google.com/a/answer/4579696

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Read and participate in 14,117 discussions on Nomad List

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Holร  ! What's the internet / wifi situation in Sayulita ?


in Puerto Escondido , Mexico by @ambroisedebret 3yr 3 years ago  | 0 comments

After being told it's unworkable in Puerto Escondido, looking for alternatives :)

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Where should I set up my company as a remote worker?


by @beloruchka 4yr 4 years ago  | 7 comments

Iโ€™m looking for any recommendations for services or people others have used to get answers on the best place to set up their businesses based on their personal circumstances.

Leaning towards Singapore after a ton of research, but would really like some concrete advice before jumping in.

Appreciate it!

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What's the best thing to do with your phone/ your phone number when travelling?


in Poland by @davda1546 4yr 4 years ago  | 6 comments

Hey, hope everyone is well!

We're leaving in a month to go travelling. Our first destination is still to be confirmed, but will likely be Poland or Slovakia. We will be moving around every month or two to different destinations.

The question we have is: what do people do with phones/ phone numbers when hopping from country to country? Ideally we'd just like one number for the whole trip (even better, the number we already have) wherever we go, rather than getting new SIMs with different numbers.

This is just so it's easier to keep in contact with family/ clients/ etc.

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Bali to focus on attracting remote workers when the island reopens for tourism


by @levelsio 4yr 4 years ago  | 0 comments

When reopening for tourism, Bali says it will focus on attracting remote workers to choose the island as their workplace:

"We will focus on a new pattern of how Bali is not just for leisure, but indeed to work in Bali as well"

thebalisun.com/bali-tourism-will-target-digital-nomads-and-those-who-work-online/

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Any attorneys working remotely?


by @rohitsn 4yr 4 years ago  | 3 comments

Transactional Attorney with a focus on US Immigration. Burnt out doing the law firm thing. Trying to leverage skill to get on this digital nomad tip. Love the traveling experience, hostels, seeing new places, new cocktails etc etc.

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What's the best SIM card you can get for traveling to Spain?


in Spain by @gabygarreau 4yr 4 years ago  | 3 comments

Hi! I want to relocate to Spain and I was wondering if someone can recommend a SIM card with a good data package.

Thanks

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How does Ireland tourist visa length and recurrence work?


in Ireland by @nrgetik 4yr 4 years ago  | 2 comments

Iโ€™m planning a stint in Ireland and Iโ€™m wondering about the 90-day tourist visa. Official information just mentions the 90-day limit without elaboration. Is it akin to Schengen where itโ€™s counted against the most recent 180-day period? Iโ€™m asking because I might like to take trips to the continent flying out of Dublin, but I donโ€™t know how I should account for the days Iโ€™m gone if I do that. Do I stop the 90-day clock for Ireland while Iโ€™m away, or should I make sure Iโ€™m gone from Ireland <= 90 days after my initial arrival date, regardless of where else I go during that interval, just to be safe? What have others done?

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What do you use to work together remotely?


by @artofwarbiz 4yr 4 years ago  | 6 comments

What do you use to work together remotely with your team?

I know Slack, Hipchat and Hall.

Which ones do you guys use and why?

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What have been your biggest challenges working remotely in your team?


by @wanderer 4yr 4 years ago  | 2 comments

My interest in DN lifestyle started when half of our company have been taking 1 month for remote work @ Ko Samui. It was truly cool but we observed quite some communication challenges. Communication seemed just โ€œriskierโ€ when online.

What were your worst situations caused by misunderstanding while communicating online with your teammates? What do you do to avoid misunderstandings?

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Central America - Where and what's next?


by @as11 4yr 4 years ago  | 11 comments

Currently in Playa Del Carmen, Mexico and heading to Santa Teressa, Costa Rica next week.
Then Aruba in the Caribbean Sea for Christmas and New Year.

However I feel I want to head back to Central America to bring living costs down, rather than staying in the Caribbean Sea among the expensive Islands.

This means I have around 2 - 2,5 month of unplanned travelling.
Any digital nomads who have ideas about where to head in that timeframe?

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What's the first step now that I can work remotely?


by @mariaplslourdes 5yr 5 years ago  | 4 comments

Hi everyone and nice to e-meet you!
finally, after so long I found a job that allows me to work remotely.
But now? Do you have any practical advice that I can use to approach this new world?
In particular, I have to put my tax situation in order, do you know a good tax advisor from whom I can ask for advice? (Iโ€™m Italian but I live in Franceโ€ฆI donโ€™t know how long it will beโ€ฆ) )
Beyond that, any advice is welcome.
Thank you!
Maria

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What's the best warm destinations in Europe in the winter?

 

by @jammingsloth 5yr 5 years ago  | 33 comments

Planning ahead for the winter. Iโ€™ll be in Spain in the Fall and want to go someplace warm for the winter in or near Europe, but not Schengen. Was first thinking Cape Town, but the internet is slow and it is very far. Was also thinking:
Israel - but airbnb listings are very pricey.
Morocco?
Turkey - maybe a little chilly.

Any other suggestions?

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What's the best bank account for a global nomad?

 

by @barrybjjoubert 5yr 5 years ago  | 25 comments

Dear all
As a wanna be nomad figuring out a way to get free of the rat race, I was wondering what is the best bank account to have while travelling the globe? I need an account where is easy for me to receive payments from all over the world and it also need to be a bank that I can find almost anywhere in the world. I want to avoid carry cash on me if itโ€™s possible.

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Recommendations for UK/Scotland accountants that understand remote businesses?


by @eduardoyi 5yr 5 years ago  | 1 comment

Looking for recommendations for reliable accountants who understand how remote businesses with off-shore freelancers and clients work. Thanks!

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What's the best CRM/system for managing remote work opportunities?


by @panoramica 5yr 5 years ago  | 3 comments

Iโ€™m currently doing some work through Upwork, but itโ€™s sporadic and Iโ€™m keen to get more active on other platforms like Freelancer, Toptal, CodeMentor, Fiverr etc

Currently Iโ€™m managing leads in a Google sheet. Basically itโ€™s just a list of projects I pitched for, how much I bid, what I did differently from the last pitch/bid, how much time went by before I got a offered a job etc.

Iโ€™m not actively following up anybody, and Iโ€™ve in fact โ€˜lostโ€™ a few jobs where the client was keen, but then disappeared without a trace. I guess I need to keep in touch with those people to ensure that they remain focussed on our agreementโ€ฆ

Iโ€™m also keen to take on more small projects concurrently, without dropping the ball on any of them.

Iโ€™ve done a quick Google and turned up a few names including Salesforce, Zoho, Nutshell, HighRise, Base, Nimble, etc etc. But testing out all these products isnโ€™t all that appealing, so I thought Iโ€™d ask here first :slight_smile:

Ideally Iโ€™d like something that integrates with remote job boards in some way.

Feature list

Iโ€™ve done some research and currently have this feature list:

Proposal building & tracking

  • Compile proposals from snippets - technologies, past projects
  • Quickly pull together a realistic/client friendly quote
  • Test and measure different approaches
  • Beat proposal deadlines while maintaining quality
  • Fine tune pitch material to bid more quickly and win more work โ€“ templates
  • Store history about past projects involving common needs and technological solutions
  • Learn which proposal content is working, and which is not

Lead generation and client management (CRM)

  • store info about regular clients
  • track remote projects which Iโ€™ve pitched for
  • Remote Job Board integration
  • search multiple job sites for keywords
  • track projects across multiple remote platforms โ€“ API integration / message alert/response

Project Management & Scheduling

  • Break projects down into granular tasks
  • Gantt chart to visualise overlapping jobs
  • Calendar to schedule daily work, deadlines, R&D
  • follow up, plan and schedule future work now, rather than once current work has dried up
  • offline reminders via a dedicated Android app
  • time tracking โ€“ to get an idea of true cost, to flag issues to client
  • BitBucket integration

Billing

  • Integration with Xero
  • tracking status of payments, actual payment date vs expected payment clearance date

Marketing

  • Get repeat business
  • Build Word Of Mouth
  • Proactive lead generation
  • Publish proposals as case studies

Cheers,
Dan

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What's the best place to incorporate an online business?

 

by @octave 5yr 5 years ago  | 63 comments

I have an commerce website. We get around 1000 orders per month and this is going to get quite a bit bigger in next few years.

I am British. I live in Thailand.
Im not allowed to majority own a Thai business and small foreign entrepreneurs are not really welcome. So i need an offshore company.

I need PayPal and an ecommerce internet merchant account. Also looking at alternatives like worldpay. 2checkout etc

Does PayPal need me to be a resident to the country i register my account to? Are there complications being a non resident to get other payment solutions?

Apparently in Hong Kong you need 2 years trading history to get an Internet Mechant Account and they generally turn their noses up at those with less than $1m(us) a year turn over. Singapore seems a bit easier.

I really want to avoid paperwork and book keeping. I hate it.

So i was looking at Seychelles, Panama, BVI, Belize.

Does anyone have experience with payment providers in these countries?

Most nomads i see donโ€™t really have a high volume of small monthly transactions which i do. Im going around in circles and donโ€™t know where to start.

Ill also need a bank account for business and a personal bank account to pay my salary into

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What's the best mobile-data option in New Zealand for nomads?


in New Zealand by @goldsaj 5yr 5 years ago  | 2 comments

Hi All! Iโ€™ve heard Spark and Vodafone are the best. I plan to move around, so I care mostly about having good coverage, and all Iโ€™ll need is around 1 GB of data or so.

Any suggestions?

Thanks!

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Is there a US bank for easily creating new business checking accounts remotely?

 

by @tylertringas 5yr 5 years ago  | 23 comments

Every accountant is going to tell you that you really should be keeping separate accounts for all your businesses and even projects that may one day become businesses. But in my experience setting up a new account associated with an actual business entity is a pretty annoying process involving an in-person visit to a bank branch, proof of residence in that branchโ€™s region, etc. Has anybody seen a bank that letโ€™s you easily create a simple business checking account online and more importantly that would let you add additional accounts and transfer funds between them?

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Remote worker in Amsterdam: taxes and legal status?


in Amsterdam , Netherlands by @think 5yr 5 years ago  | 1 comment

Hi all,

I am moving to Amsterdam in January and looking for advice regarding legal status.

I work for a small French company. They agreed to let me move to Amsterdam as a remote worker starting January. :v:

However, they have no business entity and no employee in the Netherlands, so we have no idea how to set up the whole thing legally speaking. Should I remain an employee of the French entity, should I charge them as a consultant/contractor?

Of course, I am looking for a solution that is both simple and with minimum taxes :stuck_out_tongue_closed_eyes:

Thank you for your help!!
Steph

PS: If you can recommend a good accountant that is competent on the topic, I an happy to pay for the service too!

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Where can I go for remote working while surrounded by nature (ocean waves, mountain, etc)


by @nish 6yr 6 years ago  | 7 comments

I have this dream scenario in my head, and Iโ€™ve searched for a while without figuring out how I might best achieve it. I donโ€™t need many places, just one or two that I can go back to over and over again. I want to be working on my laptop while being surrounded by nature; for example a place right on the ocean where I can hear the waves crashing and look up and see them, then look back down and go back to work (but it would have to be very close by to achieve this feeling, not a distant sea view).

In itself this might not be so hard but my total list of requirements makes it difficult:

  • Fast internet: at least 20Mbps down with ethernet connection possible.
  • Very close to emergency medical services: so not in the middle of nowhere, and ideally in/very close to a decent size town (I have some medical issues)
  • Not more than ยฃ70/night to stay
  • It doesnโ€™t have to be a residence: it can also be a coworking space that meets all these requirements, and I can stay somewhere else and work at this space

So far I thought of Las Palmas de Gran Canaria: there seem to be some flats with a nice ocean view, although Iโ€™m not sure how close to the ocean they can get. And maybe also Valencia?

Anyway, Iโ€™m not sure if anybody else has had this kind of dream as well. But I would very much appreciate any tips for places I can check out :slight_smile:

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